Our most prestigious client for this type of document archive is the HMC, where the project commission was to provide a secure web site with full access to an archive of Governors Minutes and Order Books. These were currently held in bound volumes, and dated back to the 19th Century.
Non-destructive scanning was carried out on the books so that the archive was returned in exactly the same condition in which they were collected. We then built a bespoke database and web site solution tailored to the indexing format of the minutes.
As well as OCR-ing the text of the body of each document so that every word on every page is searchable, the indexing also included key areas of information-atomisation and meta-data capture, such as: meeting type, date, and principal content of the meeting.
Other clients for whom we have archived minutes include The Schools and Foundation of King Edward VI in Birmingham, St Dunstan’s College, and Merchant Taylor’s School in Crosby.